Job Description & Person Specification

 

Job Title:                  Financial Accountant (Part Time)

Contract:                  Permanent

Hours:                       18 hrs per week  (2.5 days)

Pay:                            £30,000- £32,000 Pro Rata+ 8% Employers pension contributions post probation          

Holiday:                    4 weeks plus bank holiday Pro Rata

Reports to:              Chief Executive Officer

 

 

Job role:

To provide a comprehensive financial accounting and payroll service to the charity and to produce quarterly management accounts and end of year statutory financial statements.

MAIN DUTIES AND RESPONSIBILITIES

  1. Payroll
  2. Collect and process time sheets and pay information from department managers
  3. Run monthly payroll in Sage Payroll for 28 plus employees ensure RTI reporting to HMRC is maintained
  4. Process/record annual and sick leave notes, maternity/ paternity leave and related payments
  5. Process pension payments using sage payroll pension module according to company policy
  6. Set up online BACS payments for monthly wages, pension contributions and childcare voucher payments
  7. Print and distribute payslips
  8. Transfer monthly payroll data from Sage Payroll into Sage Accounts
  9. Process cost allocation journals in the company’s Finance Package as necessary
  10. Maintain accurate records about employee pay and benefits
  11. Liaise and respond to internal/external payroll related queries as required

 

  1. Billing / Income processing
  2. Issue authorised invoices on behalf of department managers to assist with the drawing down of grant awards / service contract payments
  3. File and maintain documentation relating to restricted funds
  4. Oversee and ensure the accurate importing of sales ledger data into Mary’s company accounts from third party software used by the different departments for fee invoicing
  5. Bank cash and cheque receipts regularly
  6. Ensure that unite safe deposits remain below specified level
  7. Reconcile all bank receipts including credit card payments for all of Mary’s bank accounts
  8. Carry out reconciliations for petty cash transactions, manage petty accounts
  9. Produce bank reconciliation reports for internal controls and audits
  10. Bank and process deposit payments recording clearly MARY’S’s liabilities in Sage Accounts.
  11. Respond to any internal/external payment related queries as required

 

  1. Payment processing
  2. Process supplier invoices following due authorisation for online bank payments
  3. Check and process expenses claims following due authorisation
  4. Check and reconcile receipts and payment card account statements
  5. Log all expenditure transactions as instructed by the authorising budget holder manager
  6. File all expenditure records consistently
  7. Review and maintain chart of accounts, restricted project specific funding categories on Sage Accounts to meet all reporting requirements
  8. Respond to any internal/external payment related queries as required

 

  1. Credit control
  2. Ensure all receivable accounts are regularly updated from third party billing packages
  3. Ensure that all outstanding accounts are notified and action is taken to recover due payments in accordance with Mary’s financial controls policy
  4. Produce monthly debtors reports as part of the management accounts
  5. Liaise with department managers over outstanding accounts as applicable

 

  1. Management accounts
  2. Create quarterly cost allocation journals and accruals for overheads and shared staffing costs between service departments
  3. Reconcile all bank and petty cash accounts
  4. Produce quarterly management accounts P&L, balance sheet, debtors report, restricted
  5. Carry out variance analysis on a quarterly basis in collaboration with department managers highlighting areas of concern
  6. Assist department managers in their use the financial information available to them
  7. Assist with the drafting of annual departmental budgets and input budget figures into sage accounts and finance tables
  8. Assist with the preparation of financial reports to funders
  9. Monitor financial controls and systems and propose adjustments/improvements where necessary

 

  1. End of year duties
    1. Prepare all the necessary documentation and evidence for external auditor
    2. Prepare the year end accounts in the format required by law

 

  1. Other
  1. To maintain confidentiality and to comply with Mary’s data protection policy
  2. To show commitment to Mary’s charitable aims and organisational values
  3. To adhere to all of MARY’S’s policies and procedures including health and safety and safeguarding
  4. To participate in training and CPD as agreed with line manager
  5. To always act in a highly professional manner as a worthy representative of Mary’s to staff, client and the wider public
  6. To adapt to reasonable changes in duties as the organisation requires

Person Specification

Requirements
Qualifications & Training
Qualified accountant with ACCA/CIMA  or equivalent qualification
Sage 50 Accounts Certificate L4
Experience
Min 2 years of experience in accounting-book keeping/PAYE processing
Experience of management accounting
Experience in producing end of year statutory accounts for audit
Experience of accounting for restricted funding
Abilities, Skills & Knowledge
Advanced excel user skills
Advanced Sage Accounts and Payroll user skills
Knowledge of employment legislation relevant to pay including pension, maternity / paternity pay
Strong interpersonal and collaboration skills
Customer services skills
Ability to take responsibility for own work and operate with little supervision
Attitudes and personal preferences
Open & positive about change
Enthusiastic about working as part of a team
Committed to high standards of professionalism
Reliable and punctual

 

Note

MARY’S is an Equal Opportunities employer

This position is subject to an enhanced DBS disclosure.

Instructions to apply

 

Applications should be made online by CV and cover letter addressing the job and person specification requirements of this role.

Applications are to be sent to admin@marys.org.uk by 7th Nov.  Interviews for short listed candidates will take place on the 10 – 11th Nov.

Job start: ASAP following reference and DBS checks